There is a quorum present (19) and the meeting was called to order at 1010.
The minutes were accepted with Bill Maloney making the motion and a second from Ingrid. Passed 100%.
The Treasurer read the treasurers report. Approved as written.
Fire Trailer: Jeff talked about the new fire trailer. The price was a bit higher as they are hard to find used. Summer and winter storage has been worked out. There is a page on the GPROA web site about the water trailer, the specs, user manual, and the checkout form. Owners will be able to check out the trailer when they are burning brush piles. Developing a list of “on-call” owners for July, August and September. Will make a modification to the rear spray system to clean the roads. The summer storage is at 50 Nelson Creek road.
Road repairs: Goat Peak Ranch Road will have some pot holes filled and gravel on the shoulders where needed. Nelson Creek Road will have some 2” overlay and some 3” new pavement.
The new Bylaw: A very long conversation on the new bylaws that effect motorized recreational vehicle use on owners’ property and the roads. Some people wanted to change the CC&R while others wanted to use the bylaw. Brian Myers brought up the fact that you cannot get “factory” mufflers on some older motorcycles. Suggested that we use the DNR wording instead. Michael said that we cannot change the wording at this time since votes and proxies have already been received on this bylaw. The consensus was to let the proposed bylaws as written and reviewed by the attorney stand, and give people a chance to vote on it. The DNR wording is good and depending on the outcome of this vote we could rewrite and resubmit for another vote, however we may also consider proposing a CC&R change pending further discussion.
Motion to have Jeff continue on as President; Bill Maloney/Ingrid passed 100%
Motion to have Michael continue as Secretary/Treasurer; Bill Maloney/Brian passed 100%
With no further business, the meeting was adjourned at 1145. Respectfully submitted for Board Review and approval at the 26 June 2021 special meeting meeting.
Michael Johnston: Secretary/Treasurer
There is a quorum present and the meeting was called to order at 1000. Twenty-eight property owners were present at the meeting (Zoom). Nine proxies to establish quorum only were received by US Mail or e-mail.
The Secretary presented the minutes from 25 January 2020. The minutes were accepted with no changes. Motion to except was seconded by Brian Meyers, Passed.
The Treasurer presented the treasurers report. Approved as written with some questions. Motion to except the treasurer’s report seconded by Brian Meyers, Passed.
Jeff presented three pie charts of the association finances. The first one was the 2020 expenses. Jeff went into detail about the ditching and culvert repairs and replacements. Jeff explained why we had $957.00 legal fees, which was because a Division III owner threatened the association with a law suit. This was resolved after the HOA attorneys reviewed the situation and determined that the HOA was completely within its rights to maintain ditching and draining of its private roads. Note: Section 17 of our CC&Rs. The second pie chart was the five-year budget passed in 2017. The third pie chart was the 2021 proposed budget. There was a long discussion about the possible purchase of a “Fire Suppression Trailer”. A lot of good points were made by voice and the Zoom chat system. The Board will look at all of the ideas presented and check about possible liability with this trailer. Most owners were very excited with the idea and a number of owners are fire fighters. Motion to allocate the funds for the Fire Suppression Trailer with a possible cost of $5000.00 was seconded by Beverly Kluth, passed with 100% of the owners at the meeting. Jeff explained the need for about 200 tons of gravel on the newly paved section of Goat Peak Ranch Road. The gravel will create a new shoulder and support the edge of the roadway. There will be some ongoing brushing of the road system by Lantek this spring. The association road easement is 60 feet or 30 feet from the center of the roadway. If you have some special tree, bush etcetera please mark it plainly. There was a question about why the association has a Post Office Box in town when we have cluster mail boxes. The answer is postal regulations; the association has no buildings or structures that could be associated with a cluster mail box slot.
Fines and Fees: Jeff presented the new fines and fees schedule that the Board approved unanimously on January 20th 2021 concerning violations of the association CC&Rs, Bylaws and Articles of Incorporation. The schedule of Fines and Fees was emailed to all owners on January 22nd and for those without email will be hard mailed by the end of January. The effective date will be 1 March 2021. There were a lot of heated conversations about the schedule and the CC&Rs. At one point all owners were muted to allow a “cooling” period. One owner felt that verbiage on nuisance and obnoxious behavior was vague. Jeff agreed, and said that the Board will commit to clarifying some of the sections this year, through either additional Bylaws, or CC&R amendments, and will begin the process at the next board meeting. Michael Johnston made a plea for a person from Division I to join the Board. There was no responses for a few minutes. Then Michael Bain of Division I Lot 18 said that he will serve as the Director for Division I. Beverly Kluth made the motion to except Michael Bain and seconded by Ken to accept Michael Bain and it passed unanimously.
Adjournment: With no further business, the meeting was adjourned at 1210. Respectfully submitted for owner review and approval at the next general meeting.
Michael Johnston: Secretary/Treasurer
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