Directors Present:
Jeff Kluth, President; Michael Johnston, Secretary/Treasurer;
Ken Russ; Director; Gary Pernaa, Director; Warren Bingham, Director;
William Maloney, Director; Michael Broadsword, Director
Note: Ken Russ was on the phone.
Call to order/establishment of a quorum.
There is a quorum present and the meeting was called to order at 1830.
Approval of minutes:
Last Board meeting minutes were not ready.
Approval of Financial Statement:
The Treasurer read the treasurers report. Approved as written.
New Business:
Goat Peak Ranch Road: A long discussion about the drainage and culvert problems on this road. Rebecca Potter, Division III Lot 9 (The Crow’s Nest Ranch) has paid a total of $19,000.00 towards road repairs on Goat Peak Ranch road since June. The $17,200.00 special road assessment for 2019 was not spent due to problems with the paving contractor. With this carryover and the 2020 special roads assessment we will have a minimum of $53,400 dollars to work with in the spring. We have normally added about $5000.00 from the regular funds each year. If we continue that trend we with have about $63,000.00 to work with this spring. A motion was made to spend up to $4000.00 on cleaning culverts, removing trees, one additional culvert and restoring drainage ditches. This work will be completed before the paving work will begin. The thinking is that the faster the water flows through the system the dryer the road bed will be.
We don’t want to waste the paving funds. Motion: Jeff/Gary
Cluster Mail Box: The CMB base and pedestal have been installed at the beginning of Zrebeic Road. The unit will be installed shortly. The old structure will be mostly torn down in the spring except for one post and a short section of the roof. A notice will be given to the three people that do not want to move into the CMB that the association will not maintain the old building from then on. Two of those people live on West Side road and are not part of the association.
Fire escape route: Ingrid Vinmont has volunteered to work with the fire marshal to develop a fire escape plan for the association.
Fire wising: in order to retain our Firewise status we must spend about $800 on brushing before the end of the year. Reliable Technical Services LLC will complete that next week.
Scheduled Next Meeting:
The next meeting will be held on 25 January 2020, location to be determined.
Adjournment:
With no further business, the meeting was adjourned at 1940.
Directors Present:
Jeff Kluth, President; Michael Johnston, Secretary/Treasurer; Ken Russ; Director;
Gary Pernaa, Director; Warren Bingham, Director; William Maloney, Director;
Michael Broadsword, Director
Note; Warren was on the phone.
Call to order/establishment of a quorum.
There is a quorum present and the meeting was called to order at 1829.
Approval of minutes:
The Secretary read the minutes. The minutes were accepted without changes.
Approval of Financial Statement:
The Treasurer read the treasurers report. Approved as written.
New Business:
Legal (Attorney) fees: A long discussion about our attorney’s performance and the cost which mostly offset by the agreements with Cook and Potter. A motion was made to authorize up to $5000.00 per
year on legal needs and expenses if needed. Anything that could exceed that amount would be presented to the entire HOA with a vote for authorization. The motion passed, Jeff/Gary.
CC&Rs Section 16: A long discussion about the use of motorcycle on an
owner’s property. The board has received complaints of the constant
noise and dust from motorcycle use (dirt bikes) on Ryan Bauer’s property,
Division 1 Lot 19. A log with dates, photos and video was presented to the
board. What are our options and when do we bring a legal complaint
against Mr. Bauer. Note: the dirt bike use has dropped a lot the rest of the
summer.
Dues and assessments: Michael will develop a payment plan letter for the owners that are frequently late, four equal payments.
Scheduled Next Meeting:
The next meeting is not scheduled.
Adjournment:
With no further business, the meeting was adjourned at 2000.
Directors Present:
Jeff Kluth, President; Michael Johnston, Secretary/Treasurer; Ken Russ; Director;
Gary Pernaa, Director; Warren Bingham, Director; William Maloney, Director
Directors Absent: Michael Broadsword, Director
Call to order/establishment of a quorum.
There is a quorum present and the meeting was called to order at 1015 .
Approximately 25 property owners were present at the meeting.
Approval of minutes:
The Secretary reviewed the minutes. The minutes were accepted without any
changes. Motion by Brian Garvey and second by Jay Huggins. Passed
Approval of Financial Statement:
The Treasurer reviewed the treasurer’s report. Minor questions on the pie charts that
Jeff provided. Most of the assessments go to roads and snow removal. The Treasurer
asked if anyone needed more detailed financial information and there were no
requests. Motion to accept the financial statements as presented made by Ken and
Warren second the motion. Passed
New Business:
Declaration of Protective Covenants and Restriction
Change to section 17:
Jeff reviewed about 6 of the CC&Rs sections and there were some questions. The
sections that he reviewed are the ones that we have had problems with.
Jeff completed a history of how the section 17 was modified in 2002 due to a builder
trying to use our roads to access a new development. Jeff outlined the past two and
half years of the difficulties with access from Goat Peak roads to lands outside of the
plat. Gravel trucks have been suspected of using Goat Peak Ranch roads to bring
gravel, rock and dirt to properties outside of the plat. In another case a house is being
built about 100 feet outside of the plat. The contractors are using Goat Peak Ranch
roads to access this house. Over the last 17 years three owners within the plat now
own many acres of land that is adjacent to their Goat Peak Ranch property.
Driveways, paths, trails and graveled roads now connect these lots. This past summer
(2018) there were many complaints about the gravel trucks and other large
equipment using the roads within the GPROA plat. Many of the trucks were for work
within the plat but not all. The Board has been working with three owners that own
land outside of the GPROA plat and our Attorneys about this matter. One each legal
agreement has been developed for Division II Lot 10 Donald Cook and Division II Lot 31
Brian Meyers. Two each legal agreements have been developed for Division III Lot 9
Rebecca Potter. All these legal agreements have been mailed or emailed to all
property owners within GPROA in the notice a little over 30 days ago. There is also an
added sentence to Section 17. The question before all owners within GPROA is to
accept option one or option two. Both options are listed in the proxy that was sent to
all property owners (included with these minutes). There were many questions to help
clarify the situation at this time. Division I Lot 22 Heidi Knapp had many questions but
all seemed to be answered to their satisfaction. There was some talk about “lot line
adjustments” but the Board has no control over this type of County activity. A rough
time line of the Board actions for the past 2.5 years was presented to the owners.
Within option one is the requirement of the above three lots to provide 48 hour notice
of heavy equipment activities to their GPROA lots. This will allow the Board to
confirm that the work is for GPROA lots and not off property. A motion was made to
vote on option number one by Jay Huggins and a second by Mike Davison. Most of the
votes for either option number one or number two were received by US mail, by hand
or by email. Ken read the list of all proxies received and then asked for a vote of the
owners present at the meeting. The final vote for option number one was 71 votes
option one. Option number two received 3 votes. The motion to accept all legal
agreements and the Section 17 change passed.
Roads:
Jeff reviewed 2018 road repairs and the needs for this summer. Goat Peak Ranch road
is in bad shape and most all of the road repair money will go into this road. There are
4 proposals with the difference being the thickness of the overlay. The 3 inch is
$34,155.00, the 2.5” is $30,337.20, 2” is $26,335.80 and 1.5” is $21,594.60. Much
decision about the past work and how the road was paved in the first place. It was
decided to try to hold off on the paving until all the heavy truck traffic is completed
at Rebecca’s house. Once the Board decides on a paving contractor Jeff will send out
an email to all owners, the contractors name and phone number. This will give owners
a chance to have private paving completed at a reduced cost. A motion to confirm
that the Board can look at all the proposals for repair of Goat Peak Ranch road and
decide how much of the roads assessment, additional money received from Rebecca
Potter and the reserve funds can be spent on this road. Warren made the motion with
Kevin Nolan making the second. The vote was unanimous.
Fire Wise:
To retain our fire wise status the association will have to spend about $24.00 per
dwelling. This will be mowing the edges of the roads till we have spent about $800 to
$900. Will check with Ecodig about doing this and/or Reliable Technical Services LLC
(Michael Johnston).
Board Positions:
Jeff made all of the owners aware at the meeting that Michael Johnston has been
secretary / acting secretary since 2013. Switched treasurer with Karen Baily in 2015
and then took over both positions. Jeff asked if there were any owners that would like
to join the Board and become the Secretary. There were no volunteers.
Adjournment:
With no further business, the meeting was adjourned at 1230. A motion was made by
Brian Garvey, seconded by Bill Maloney and carried with a unanimous vote to adjourn
the meeting.
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